* use a dedicated gmail
* use a dedicated google voice number
* have your PDF resume up to date, maybe a few versions of it for different types of jobs
* keep a formatted text version of it as well for those horrible text boxes
i have found the recent crop of SotA LLMs to be extremely useful for the latter few tasks you mentioned. Give it my full, comprehensive CV, as well as a prospective job description, then ask "tailor a condensed resume from the info in my CV to match this job description."
Of course you'll want to review and edit, but it's taken a huge amount of drudgery out of the process, for which I am grateful.
* use a dedicated gmail * use a dedicated google voice number * have your PDF resume up to date, maybe a few versions of it for different types of jobs * keep a formatted text version of it as well for those horrible text boxes